Board Management Software automates and enhances the efficiency of day-to-day board-related tasks, like meeting preparation and follow-ups. It also helps with data analysis and document creation. It also ensures that best governance practices are integrated into the workflow. For instance, it can encourage discussions on health and security issues early on the agenda, or ensuring approval of the meeting minutes at a subsequent meeting. These software products incorporate collaboration and communication tools such as video conferencing platforms as well as calendar management tools. They also offer document storage and creation software as well as the ability to e-sign. Some products are designed for a broad range of industries, while some are focused on specific areas.
It is essential to look at the security measures of a board portal when choosing one for your organization. Hackers are always looking for ways to penetrate your company’s systems in order to spy, steal or extort. Selecting a portal for board meetings with the highest level of security will help mitigate the risk of a security breach.
A good system for managing the board includes elements that help to promote engagement and good governance like an agenda builder dynamic that allows attendees to see the list of documents relevant to the meeting, so that they can raise concerns or questions during the session. Other tools, like a task tracking tool and survey tools, can be helpful for improving accountability and transparency within groups, as well as participation both in and outside of meetings.
